Vital records in California have been kept by the state registrar of vital statistics since 1 July 1905. Earlier vital records are entered in the county where the event took place. Pre-1905 records in the counties may be quite slim. In Sacramento County, for example, only three births were entered for the period 1858–74, and only forty-three deaths for 1858–64. Marriages, on the other hand, seem to have been recorded more regularly. Some court-ordered delayed birth certificates have been registered by the state registrar. For all vital records, write to the Office of the State Registrar of Vital Statistics, Department of Health Services, 304 “S” Street, Sacramento, California 95814. There is no state-wide index which includes the pre-1905 records held by counties. Service is only by mail. In-person access is no longer available.
The California Room at the California State Library in Sacramento (see Archives, Libraries, and Societies) has a hard-bound index to deaths 1905–39 and marriages 1949–59. Photocopying of this index is not permitted and only on-site examination is allowed. Also at the California State Library, and in other libraries as well, are microfiche indexes to deaths 1940–88 and marriages 1960–85. Microfiche indexes can be purchased from the Department of Health Services. Unlike the book indexes of deaths for 1905–39, the fiche indexes do not include the age at death, but they do show the decedent's Social Security number.
There is also an index to births 1956–88 at the Vital Statistics Office, which can be examined by appointment. It shows the name of the person, the date and county of birth, and the mother's maiden name.
Divorce records are available in the office of the clerk of the superior court in the county in which the proceedings were conducted.
Throughout the missions system of the Catholic church, many vital records were entered in parish church books and are available either from the Catholic church archives, libraries, or museums (see Church Records).
California Birth Index, 1905-1995: This database is an index to over 24.5 million births occurring in California between 1905 and 1995.
California Death Index, 1940-1997: his database is an index to the death records in State of California, USA, from 1940 through 1997. The database provides such valuable information as first, last and middle names of the descendants, birth dates, mother's maiden name, father's last name, sex, birth place, death place, residence at time of death, death date, social security number (when available), and the age of the individual when they died.
California Divorce Index, 1966-1984: This database is an index to over 3.5 million divorces that were filed in California (U.S.A.) from 1966-1984. Information that may be found in this database includes spouses' names, divorce date, and divorce county or city.
California Marriage Index, 1960-1985: This database contains a statewide index to over 4.8 million marriages that were performed in California between 1960 and 1985. Information that may be found in this database includes the bride's and groom's names, their ages, the marriage county, and the marriage date.
California Marriages, 1850-1877: This database contains information on individuals who were married in select areas of California between 1850 and 1960. Note that not all counties are included in this index and within the counties that are included not all years within the date range...
Most early birth records contain very little biographical information. Typical early New England town and church records, for example, give little information beyond the name of the child, date and place of birth, and parents’ names. Some localities listed only the name of the father.
While early birth records can be discouragingly lacking in information, by the mid-nineteenth century birth records in the United States began to include more information. Even though births were not widely recorded during the early years of America’s existence, the records that do exist may be the only source of a birth date for an individual and should always be consulted.
Delayed births are also important vital registrations that you should consider for obtaining biographical information. When Social Security benefits were instituted in 1937, individuals claiming benefits had to document their birth even if the state of their birth did not require registration when they were born. Individuals who were not registered with state or county agencies at the time of their birth often applied for a delayed birth registration. Obtaining passports, insurance, and other benefits also required proof of age. Applications were accompanied with full name, address, and date and place of birth; father’s name, race, and place of birth; and evidence to support the facts presented. The evidence could be in the form of a baptismal certificate, Bible record, school record, affidavit from the attending physician or midwife, application for an insurance policy, birth certificate of a child, or an affidavit from a person having definite knowledge of the facts. Delayed birth records are usually filed and indexed separately from regular birth registrations, and it may be necessary to request a separate search for them.
Because of the importance of the legal distribution and control of property, most states and counties began to record marriages before births and deaths. The recording of a marriage is a two-step process. Traditionally, couples apply for a license to marry, and the applications are usually filed loose among other applications or in bound volumes. Marriage returns are filed once the marriage has taken place. The latter document is the proof of a marriage (not the license application).
Marriage applications are often filled out by both the bride and groom and typically contain a significant amount of genealogical information. They may list full names of the bride and groom, their residences, races, ages, dates and places of birth, previous marriages, occupations, and their parents’ names, places of birth, and occupations.
Marriage certificates are issued by counties after the marriage ceremony is completed, and these are usually found among family items. While the certificates tend to have less biographical data than the application, the name of the individual officiating at the wedding may lead you to religious records by revealing the denomination. The religious records, in turn, may reveal the names of witnesses and other useful information.
Early American records sometimes include marriage bonds, which served as a protection for the future children of the marriage. A bond obligated a prospective groom to pay the bond if he were discovered to be a bigamist or imposter or otherwise ineligible to contract a valid marriage. As long as the marriage was legal, the bond was void. Bonds generally include the groom’s name, name of the surety, the sum, and the date of the agreement.
Early death records in the United States provide little more than the name of the deceased, the date of death, and the place of death. Obituaries and cemetery, court, and other records often provide more information about the deceased than do most official death records created before the last quarter of the 1800s.
By 1900 death records included more details. They often include the name of the deceased; date, place, and cause of death; age at the time of death; place of birth; parents’ names; occupation; name of spouse; name of the person giving the information; the informant’s relationship to the deceased; the name and address of the funeral director; and the place of burial. Race is listed in some records, and modern death certificates generally include a Social Security number.
